WeTransfer is unquestionably the hottest free alternative for workers to swap files that are too big to be shipped via email.
But, for Office 365 clients, the ISD provides other programs, better supervised, for example, OneDrive.
Why would Office 365 users favor WeTransfer to OneDrive?
WeTransfer, an appealing service for customers who need to swap big files…
Frequently used to using this independently, many workers also have that the WeTransfer reflex in the company when they will need to send documents too big to be connected to their own Outlook e-mails, even one of Office 365 clients where OneDrive is set up and accessible to most users.
Really, WeTransfer includes a minimalist, intuitive, and incredibly effective user interface, reachable via any browser. Moreover, the free version of the support that does not demand the creation of a user account enables instant and without previous usage of WeTransfer.
Users upload their big files (around 2 GB) into the stage in only a couple of clicks. Then they simply need to input the email addresses of the receivers of the documents to create, because of their focus, and email comprising the corresponding download hyperlinks. The documents are then stored on a WeTransfer server for seven days. The recipients of those download links need to utilize them through this time until the documents are manually deleted.
This functionality is therefore perfect for users, that will share files that are too big to be shipped by email speedily. WeTransfer seems to them as an easy, available, and trustworthy tool. And on closer inspection, the conditions of usage of WeTransfer are apparent and nicely formalized. What relaxation the consumers of WeTransfer within their pick.
If WeTransfer functions as a perfect record transfer instrument in the view of workers, In Office 365 clients, CIOs locate this scenario regrettably. In reality, they deplore that workers don’t utilize OneDrive, which is a significant part (if not the significant part ) of this Office 365 package installed all workstations.
This scenario is even more frustrating for CIOs because OneDrive has more innovative features than WeTransfer.
By way of instance, WeTransfer restricts the sending of documents to 2GB in free variation and they simply stay available for seven days. Comparatively, in OneDrive, the most unit file size is now 15 GB (and Microsoft declared at Ignite 2019 it would be raised to 100 GB at the plan of 2020). OneDrive also enables you to define how long to maintain documents, or maintain them forever.
One other important point, WeTransfer doesn’t allow managing permissions on shared documents. Only get the download link to get the files that are shared.
OneDrive is so, technically speaking, an extremely aggressive option to WeTransfer concerning plugins and capacities, and of course the fact that, unlike WeTransfer, it could be completely managed and supervised from the ISD.
However, for users, the vital point is that WeTransfer stays simpler to utilize.
Indeed, the comparative complexity of this procedure for sharing OneDrive files with third parties outside the business, its occasionally confusing user interface, using too many alternatives, along with its low degree of integration with Outlook are the key reasons that, related the lack of user training, describe their apparently paradoxical excitement for WeTransfer in some Office 365 clients, and more especially in those who should exchange huge files.
This scenario upsets, and also for a number of reasons, CIOs who, even after deploying Office 365, sometimes at great cost, watch their customers dismiss OneDrive in favor of WeTransfer or other third-party solutions, most frequently utilized at Shadow IT style.
The first is, obviously, that the non-integration of WeTransfer to the organization’s data system as well as the total lack of management or oversight tools. In light of the current strikes, the system has endured, the worries of CIOs concerning the safety of the kind of platform are valid (and much more so, because these platforms aren’t manageable).
The next issues the abandonment of OneDrive by consumers (when the latter don’t use OneDrive for documents too big to be sent by email, then it Is Quite Probable that They Don’t use it all) that puts jeopardizing the crucial aims of Office 365 jobs :
Really, with no OneDrive, the majority of the innovative collaboration features of Office 365, constituting nearly all of its additional value, stay out of range of consumers. The reason? Every one of these innovative cloud-based attributes such as online co-editing of Word, Excel and PowerPoint files, innovative document sharing, variant management, security against inadvertent erasure, etc. demand user records to be kept on OneDrive.
Why We Select WeTransfer?
Filtering or banning WeTransfer could have an adverse outcome for CIOs of placing users and, incidentally, of encouraging the usage of providers not yet filtered or identified and likely less recommendable. It is not a perfect WeTransfer choice.
CIOs within this scenario is in a type of status quo paradoxical, together with a single hand, Office 365, with using one drive, an alternate to WeTransfer along with other solutions to swap documents from the cloud, to click array, and very aggressive concerning capability, but also off-putting concerning integration and ergonomics, and on the flip side, users that have discovered, together with WeTransfer, an easy and speedy solution for their trade issues big files they wish to keep on using.
The perfect is an alternate to WeTransfer predicated on OneDrive and introducing ease of usage at least equal to WeTransfer, in order to have the ability to provide users a suitable and consensual alternative.
Look no more, this alternate to WeTransfer (along with other online file exchange solutions ), specially made for Office 365 clients, exists and can be known as Attach2Cloud.
Attach2Cloud, the WeTransfer choice for Office 365 clients
Since Attach2Cloud allows automated refocusing of big file deals on OneDrive without needing any coaching of your Office 365 customers, it’s, for Office 365 clients, the perfect choice to WeTransfer.
Automatically refocus big record buys on OneDrive?
How? ‘Or’ What?
Quite simply: Attach2Cloud is an Outlook add-in enabling users to attach attachments around 15 GB each document (and shortly 100 GB per document ) for their mails (1) and to upload Outlook attachments to OneDrive from automatic or semi-automatic, potentially on the grounds of rules based upon their size, kind, etc.
Together with Attach2Cloud, Outlook customers just should attach their big files for their mails, without any limitation, maximum message size, or quantity of attachments, so they have been automatically uploaded to OneDrive, shared with all the recipients of this message. , and substituted with OneDrive shortcuts when sending the email.
There isn’t anything particular for users to perform. They attach their big files to their own Outlook mails like any other document. They could also connect folders, by simply dragging them from Windows Explorer for their mails. Attach2Cloud will automatically compress them format prior to uploading to OneDrive!
All surgeries having to do with the sharing and loading of all attachments on OneDrive occur from the desktop, once the message is routed. Users may continue operating in Outlook while uploading attachments into OneDrive and also send different emails.
Attach2Cloud additionally has other attributes that ease and promote the usage of OneDrive for Office 365 clients. Therefore, Attach2Cloud users may, by way of instance, add invitations to load in one single click inside their Outlook mails documents on OneDrive.
(1) These tremendous documents are obviously not attached to Outlook mails and are mechanically loaded on OneDrive when sending emails. However, for Outlook users, everything occurs as though their big files are actually attached to their own messages.
The limitation for the maximum unit size of a connected document is 15 GB (and shortly 100 GB since Microsoft announced at Microsoft Ignite 2019), it’s in reality that the maximum size of an OneDrive file. There’s not any limitation to that the number of attachments and the mails themselves no more have a size limitation!
Gradually eliminate WeTransfer and revitalize your Office 365 job, while enhancing user satisfaction
Many Office 365 clients are facing adoption problems using OneDrive along with the innovative collaboration features of Office 365 from the cloud. See our previous article on the topic:
OneDrive: why do users withstand?
Attach2Cloud supplies a solution to this issue: in actuality, by nearly automatically boosting the adoption and application of both OneDrive, Attach2Cloud produces, de facto, a synergistic impact for its usage of innovative collaboration features of Office 365.
As an instance:
Outlook users today exchanging OneDrive shortcuts utilizing Attach2Cloud instead of classic attachments, they could use the internet co-editing purpose of Office 365 simply clicking the OneDrive shortcuts connected to their mails. And they’ll do it for sure since they often click their attachments to open them. They will therefore also automatically gain from version direction and inadvertent erasure security of Office 365.
- This is a movie of a presentation of Attach2Cloud in 1 minute 46 seconds.
- It is also possible to consult with this page on the particular subject of big file exchanges.
As you can see by viewing the demonstration over, Attach2Cloud is, to the Office 365 users, the most ordinary, easiest, and quickest way to swap their documents, big or not.
Additionally, by relying upon OneDrive for document sharing and storage, it gives your customers, in addition to their outside correspondents if needed, access to all of the advanced collaboration features provided by Office 365, for example, online co-editing of Word, Excel and PowerPoint files, innovative document sharing, variant management, security against inadvertent deletion… that do not exist at no cost document exchange solutions such as WeTransfer or even FileTransfer.io.
Totally transparent, Attach2Cloud is a very persuasive choice to WeTransfer which appeals to both consumers and CIOs:
On the 1 hand, Office 365 users simply need to join their big documents (or not) at the blink of an eye, right in Outlook, without even considering it, since they’re utilized to doing for different documents, to share them in OneDrive mechanically.
On the flip side, the IT department may count, together with Attach2Cloud, on a potent ally in its struggle against Shadow IT, permitting it to divert the exchange of files into the stable environment of Office 365 along with also the Microsoft Cloud, so automatic and organic, without needing to issue rules or head-on the insecure habits of consumers within this field.
Additionally, seeing users embrace OneDrive effortlessly, and so eventually benefit from the innovative collaboration features of Office 365 (which rely upon OneDrive) is unquestionably an alternative source of gratification for CIOs, rather than lesser.
CIOs of all Office 365 customers possess, together with Attach2Cloud, an option to WeTransfer predicated on Outlook and OneDrive, and that does not require users to modify their customs.
To upload and share documents on OneDrivethey just attach them into an Outlook email and then send it.